Meeting Room

Penn Yan Public Library

Hicks Kimball Room Use Policy

Adopted: January 15, 2009

When not required for library purposes, the Hicks Kimball room is available for public use.

Anyone using the room must abide by the Library Use Policy.

The room must be used during regular library hours except for library sponsored programs.

No admission fees may be charged, donations solicited or materials/services sold, with the exception of library sponsored programs.

The fact that a group is permitted to use the room does not constitute an endorsement of the group’s policies or beliefs by the Library staff or Trustees.

Reservations must be made for specific hours and groups must leave promptly when their reserved time ends.

Groups are responsible for setting up and taking down chairs and returning the room to the condition in which it was found.  Light refreshments may be served in the Hicks Kimball room during a scheduled meeting.

Groups intending to serve refreshments or use library equipment must sign a Hicks Kimball Room Use Agreement.

Groups reserving the room for repeated use must sign a Hicks Kimball Room Use Agreement.

Groups using the room will assume full responsibility for any damages or additional cleaning fees. Groups will hold harmless the Penn Yan Public Library, its officers, directors, agents, representatives, managers, employees, and  affiliates from and against any and all claims, suits, liens, judgments, damages, losses, and expenses including reasonable attorney fees and legal expenses.  Failure to abide by the Hicks Kimball Room and Library Use Policies will result in denial of future use.